This notice should be read in conjunction with our corporate privacy notice.
What we do?
Bradford Children and Families Youth Justice Service (YJS), which includes the Youth Engagement & Support team, works with children aged 10-17 years and sometimes young adults over 18 who have attended court and been given a statutory court order or received an out of court disposal such as a Youth Caution and their families. We also work with victims of crime. We have legal obligations to support children and young adults (and their families) within the criminal justice system to reduce offending by children, as well as to address problems and factors that lead to criminal offending behaviour.
The YJS is a multi-agency team which is provided to meet the requirements of the Crime and Disorder Act 1998. The team includes representatives from Children’s Services, police, probation, education and health.
The YJS is committed to ensuring privacy and security of data collected, stored and processed.
Why we need to collect personal information?
This information is used to assist the YJS to carry out its statutory functions and duties to prevent and reduce offending and reoffending as well as to increase levels of confidence of victims and the wider community that offending by children is being effectively addressed.
The data is needed to work effectively with children and young adults to prevent them from offending. It enables the provision of support for those who are:
- Bailed from a police station or courts
- Supervised on formal Court Orders, pre-Court Orders, out of court disposals and voluntary programmes
- Remanded into youth detention accommodation
- Given custodial sentences
- Have been a victim of crime
- Undergoing legal proceedings and require advice for establishing, exercising or defending legal rights.
Data is also needed to enable the YJS to comply with the requirements to provide statistics regarding levels of activity and effectiveness in addressing and reducing offending by children for Government departments such as the Home Office and Youth Justice Board. The YJS is required to provide and contribute to reports for local agencies and Trust boards such as the Youth Crime Prevention Partnership, Scrutiny Committees, and the Public Health department. This is to inform evaluations of current services and to help plan for future services to meet local need.
What personal information do we collect and the lawful basis for processing?
We collect and hold the following information in relation to children, young adults and their families, including that of parents/carers, siblings and any close relatives.
The Data Protection Act 2018 states that before we collect your personal data, we must have a lawful basis or reason. There are only six permissible reasons, and we must have at least one of these reasons. Included in the table below are the legal bases under the UK General Data Protection Regulations on which Bradford Youth Justice Service uses to process and share personal data.
| Personal data categories | Lawful basis for processing |
| Personal identifiers such as: names, dates of birth, addresses, telephone and email contact details, NHS numbers, unique pupil numbers | Article 6(1)(c) UK GDPR: Processing is necessary to comply with legal obligations. Article 6(1)(e) UK GDPR: Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller (e.g., delivery of youth justice services). Article 6(1)(a) UK GDPR Where the data subject has given explicit consent to the processing of personal data for one or more specific purposes. Where consent to share your information is required, we will specify why the sharing of this information is necessary. |
| Educational data including schools attended, levels of attendance, attainment and achievement, details of any special educational needs and any exclusions | |
| Documents received by the YJS including referrals and reports from other professionals | |
| Details of witnesses or victims of crime | |
| Special category data | |
| Characteristics (gender, ethnicity, languages spoken, religious beliefs), health needs or problems (physical and emotional), medical history, any disabilities, immigration status | Article 9(2)(a) the data subject has given explicit consent to the processing of those personal data for one or more specified purposes…. Article 9(2)(h) UK GDPR: Processing of special category data is necessary for the provision of health or social care or treatment or the management of health or social care systems. Article 9(2)(g) UK GDPR: Processing is necessary for reasons of substantial public interest, including safeguarding children and individuals at risk. |
| Information regarding Children’s and young adult’s needs and support provided referrals and assessments, details of any statutory plans such as Child Protection Plans and/or being ‘looked after’) | |
| Details of any wider health or social care help that family members receive | |
| Data regarding criminal offences and court appearances and outcomes | Article 10 UK GDPR, supported by the following Schedule1 provisions of the Data Protection Act 2018: Schedule 1 Part 2(6) – statutory functions incl. common law provided in the substantial public interest Schedule 1 Part 2(10): Preventing or detecting unlawful acts Schedule 1 Part 2(18) for safeguarding functions |
Information about your ethnicity or sexuality and may be used for equality monitoring in accordance with the Equality Act 2010.
Who do we obtain your information from?
We collect your personal data from you, or from others (e.g. Trust staff in other departments or external organisations or individuals) who inform us of matters relevant to this service area.
We work closely with partner organisations and share information with them so that we can identify and support children and young adults who are experiencing difficulties, ensuring they receive coordinated help and support.
We collect your information in several ways including by email, letter, telephone and face to face interviews or meetings.
We share and request the minimum amount of personal data and personal information to and from the following organisations:
- Other Trust teams including Early Help and Youth Service,
- Bradford Council such as Anti-Social Behaviour/Community Safety teams, Education and Special Educational Needs teams, Legal Services.
- Bradford Multi-Agency Safeguarding Hub (MASH).
This is so that the teams can provide information to assist in YJS assessments of what children, young adults and their families need as well as enabling the teams to carry out specific duties regarding offending by children and young adults and wider statutory roles in relation to supporting residents.
We may also obtain information from:
- Other Youth Justice services
- Police Service
- Crown Prosecution Service
- Youth Justice Board
- Ministry of Justice
- HM Prison and Probation Service
- Health Services
- HM Courts and Tribunal Service
- Lawyers (for the local authority and also for children and young adults if you have instructed one to represent you)
- The Children and Family Court Advisory and Support Service (CAFCASS)
- Child and adolescent mental health services
- Drug and alcohol support services
- Schools and other education providers
- West Yorkshire Violence Reduction Partnership
- Approved research projects – ie Youth Endowment Fund
- Case Management System providers including CACI and LCS
- West & South Yorkshire Resettlement Consortium
Who do we share this information with?
We can share your data with:
- National Regulators e.g. Information Commissioner’s Office, Local Government and Social Care Ombudsman, and Investigatory Powers Commissioner.
- Judicial Agencies e.g. Courts
- Police
- Children’s Social Care
- Local Authorities
- Probation
- Health agencies
- Education providers
- Substance Misuse teams
- Other Youth Justice Services
- Safeguarding boards
- Elected Members and MPs (when representing you)
- Contractors providing IT services
- Funding bodies
- Other local Trusts
- Other departments within the Trust
We do not share personal or special category data about you or anyone else without agreement unless the law or policies allow this
Using your data to make automated decisions
We do not use your data to make automated decisions.
How long do we keep your information for?
Retention periods are determined in accordance with the Trust’s Records Retention and Disposal Schedule and statutory guidance applicable to Youth Justice and Children’s Services.
The legislations, policies and guidance that relates to this service include but are not limited to:
- Crime and Disorder Act 1998
- The Criminal Justice Act 2013
- Offender management Act 2007
- Domestic Violence, Crime and Victims Act 2004
- Health and Care Act 2022
- Children’s Act 2006
- Education Act 2011
- Local Safeguarding Children Boards Regulations 2006(SI 2006/90)
- Equality Act 2010
For further details, please refer to our full privacy notice or contact our Data Protection Officer via dpo@bradfordcft.org.uk